267 lines
9.3 KiB
Markdown
267 lines
9.3 KiB
Markdown
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<div style="padding-left: 35px; padding-right: 35px; padding-bottom: 512px;"> </div>
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<p align="right" style="color:blue;margin-left:30px;" >
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<img src="https://raw.githubusercontent.com/OpeningDesign/OpeningDesign.github.io/master/assets/images/icon.png" />
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</p>
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---
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### xxx
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---
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####Proposal for [OpeningDesign's](http://openingdesign.com/) Architecture Services
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---
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Thank you for the opportunity to submit our proposal for (XXX) office expansion. We are excited about the project and look forward to the potential of working together.
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As we understand it, the project will include an approximate 3,000 SF office expansion/renovation with the following functions:
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* Reception and Waiting area
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* Collaboration Space
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* Large Conference & Training Room
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* Medium Size Conference Room
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* New Break Room Seating Area.
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* Open Office Area
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As a general rule, the overall design, finishes, and lighting layout, etc. will match existing conditions.
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To help streamline the process, we understand Construction Documents DWGs of the most recent phase of construction will be provided.
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We are assuming the following will be contracted under other design/build parties:
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* HVAC/Mechanical
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* Plumbing
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* Electrical
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* Fire Alarm & Life Safety
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* Fire Protection
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* Security
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<br>
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<br>
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<br>
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---
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####Specific Project Scope
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* General
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* Reuse/salvage all light fixtures, ACT tile/grid, doors, glass, etc. for new construction
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* As feasible, reuse existing furniture (conference tables, chairs, credenzas, etc.) for new construction
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* Entry/Waiting Area
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* Relocate/reuse existing glass entry door
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* Potentially reuse glass from the existing corridor wall flanking the future expansion space to the south
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* Card reader and motion detector at:
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* New entry
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* Door between Waiting Area and Open Office
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* Open Office Area
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* Area around existing Waiting and Conference Room areas to accommodate new Open Office Area with modular workstations
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* Entertain the possibility of retaining the glass and framing around existing entry. However, salvage and relocate glass door to new entry location
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* As feasible, new Open Office Area to retain existing ceiling bulkhead and flanking ACT ceiling grid/tile
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* Collaboration Area
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* Glass to be reused from existing Conference Room. Frosted film to be applied to glass to obscure view into room.
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* Full-height casework on the south wall of the new Collaboration Area is removable and will be provided by furniture provider
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* 1 floor outlet for power/data
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* Large Conference Training Room
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* Potentially reuse glass from the existing corridor wall to the south in the new wall between Reception and Large Conference Room
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* Light fixture cans on dimmers
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* Blocking in west wall for TV mounting
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* 5 floor outlets for power/data
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* Projector mounted on ceiling pointed to the south wall
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* Verify if specified projector needs ceiling support
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* Medium Conference Room
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* Blocking in South wall for TV mounting
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* 1 floor outlet for power/data
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* Breakroom Seating Area
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* Casework in existing Collaboration Area (north/east corner) to be relocated to new seating area near the existing Data and Break Room areas
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* New seating area to have VCT flooring to match breakroom VCT
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* New corresponding upper cabinets above relocated existing base cabinets
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* Accommodate existing stand-up water dispenser
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* New water line
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* Existing Collaboration Area (north/east corner) converted to accommodate modular workstations
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---
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####Phases & Scope of Services
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* **Phase 1 - Programming**
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*(approximate duration/fee: 1 days/5%)*
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* Conduct building code analysis
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* Conduct field measurements and document asset inventory of the existing conditions
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* **Phase 2 - Schematic Design**
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*(approximate duration: 0 weeks)*
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* *< not applicable >*
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* **Phase 3 - Design Development**
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*(approximate duration/fee: 1.5 week/35%)*
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* After which, we will share a progress set of the CD set for XXX & xxx's review and comment
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* **Phase 4 - Construction Documents**
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*(approximate duration/fee: 1 weeks/30%)*
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* Incorporating XXX's and xxx's comments, we will finalize the CD set with the following drawings:
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* Life Safety Plan
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* Demo Plans
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* Architectural Floor Plan
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* Finishes
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* Wall Types
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* Reflected Ceiling Plan
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* Lighting layout
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* Suggested locations for diffusers/registers
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* Power/Data/Switching Plan
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* Interior elevations of key walls and casework
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* **Phase 5 - Bidding and Construction Contract Negotiation**
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*(approximate duration/fee: 0.5 weeks/5%)*
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* Submit/manage any municipal plan reviews and/or permits
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* Answer subcontractor's bid questions, issue clarifications
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* Review bids
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* **Phase 6 - Construction Administration**
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*(approximate duration/fee: NA/25%)*
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* Weekly site visits
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* Respond to RFIs (request for information)
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* Review shop drawings and submittals
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* Review substitutions
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* Review change orders
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* Develop punch list
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* If applicable, review application for payments
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---
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###Fee & Workflow Proposal
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OpeningDesign has a preferred and unique way of working. Although our http://openingdesign.com/about/ page provides more detail, in a nutshell, most of our projects are [open source](http://en.wikipedia.org/wiki/Open_source) and are conducted [out-in-the-open](http://openingdesign.com/about/).
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Simply put, this way of working allows us to be more efficient—ultimately bringing more value to our clients. Having said that, we understand some clients may have hesitations regarding this approach.
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To address your (XXX's/xxx's) potential concerns, if any, we would like to propose the following workflow and fee options:
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* **Approach (A): A Fully Open Approach**—where the construction documentation, location, and the parties involved (XXX/xxx) are known and are shared publicly. All newly created documentation is [open source](https://creativecommons.org/licenses/by-sa/4.0/).
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* **Approach (B): An Anonymous Open Approach**—where all newly created documentation is shared publicly and is [open source](https://creativecommons.org/licenses/by-sa/4.0/), however, the location and the parties involved are kept anonymous.
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* **Approach (C): A Fully Closed Approach**—where all documentation and parties involved remain confidential and private.
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*(Please note, no matter the approach used, any previous documentation from parties outside this contract will not be shared publicly)*
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<br>
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<br>
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<br>
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<br>
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####Fee Proposal Options: Hourly rates with a not-to-exceed fee
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|-|Approach (A)|Approach (B)|Approach (C)|
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|---|---|---|---|
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|Arch. Level 1|$70/HR|$80/HR|$90/HR|
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|Arch. Level 2| $60/HR|$70/HR|$80/HR|
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|---| ---|
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|Not-to-exceed Fee| $4,500|$5,800|$6,800|
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We understand this is a unique approach and would be happy to have a face to face meeting to address any further questions you may have. We have discussed this approach with xxx on previous projects, as well.
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---
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####Reimbursable expenses include:
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* Transportation in connection with the project for travel authorized by the client (transportation, lodging and meals)
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* Communication and shipping costs (long distance charges, courier, postage, dedicated web hosting, etc.)
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* Reproduction costs for plans, sketches, drawings, graphic representations and other documents
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* Renderings, models, prints of computer-generated drawings, mock-ups specifically requested by the client
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* Certification and documentation costs for third party certification such as LEED®
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* Fees, levies, duties or taxes for permits, licences, or approvals from authorities having jurisdiction
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* Additional insurance coverage or limits, including additional professional liability insurance requested by the client in a excess of that normally carried by the architect and the architect’s consultants
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* Direct expenses from additional consultants not specifically outlined in this proposal
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*Reimbursable expenses include an additional 10% to cover in-house administration, handling, and financing.*
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---
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####Services *not* included in Proposal
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* Construction Specifications
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* Moving Coordination
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* Audio/Visual Consultant
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* Security Systems
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* Furniture, Fixtures & Equipment (FF&E) services
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* Environmental Studies and Reports
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* Signage Design/Layout
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* Acoustical Engineer
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* Closeout Record Documents
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* LEED Design
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* Environmental Studies
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* Commissioning Services
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* Post-occupancy Elevation/Studies
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* Maintenance and Operational Programming
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* Building Maintenance Manuals
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* Post-occupancy Evaluation
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* Kitchen Design Services
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---
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####Boilerplate
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* OpeningDesign will deliver invoices on a monthly basis and are due/payable within 30 days of receipt. Invoices overdue past (90) days will be interpreted as an order to stop work on the project.
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* This proposal is valid for 90 days.
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---
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We [(OpeningDesign)](http://openingdesign.com/) sincerely appreciate the opportunity to provide you with this proposal and look forward to the potential of continued collaboration.
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If the terms of this proposal are acceptable please sign in the space offered below.
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Finally, please don't hesitate to contact me should you have any questions or require additional information.
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<br>
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Kind Regards,
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<br>
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<br>
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<br>
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Ryan Schultz
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OpeningDesign
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<br>
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<br>
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<br>
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<br>
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<br>
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<br>
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<br>
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<br>
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<br>
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Please Indicate Preferred Fee & Workflow Proposal Option: (A), (B), or (C)
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<br>
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<hr>
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<br>
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####Authorized by:
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* Signature
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<hr>
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* Title
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<hr>
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* Date
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<hr>
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<br>
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<br>
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####Authorized by:
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* Signature
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<hr>
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* Title
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<hr>
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* Date
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<hr>
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<br>
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